Speaker Guidelines

Getting You Prepared for Your Speaking Session

Watch our short video to help you prepare for your speaking slot. We have included top tips for slide formatting, preparing for Q&As, and, getting mic’d up.

Design by Hanson Wade

In Person Presentation Guidelines

Presentation Formatting

We recommend all presentation slides follow the below formatting guidelines

16:9 Ratio (widescreen)
Font size 20+ (Font smaller than this may be too small for the audience to view)
1 graph/table per slide
Clear and concise background
Visual aids to capture the attention of the audience
If including videos in your presentation, please also bring the video file as a back up for our AV Team

Presentation Types

There are various ways you may be participating as an in person speaker:

Presentation followed by Q&A
Panelist
Roundtable Moderator
Workshop Leader
Chair person

Polling

Check with your Event Manager if Live Polling is available at your Event
If so, it is possible to include multiple choice, word cloud, or open text polls which the audience use their smartphones to vote on.
Real time results can be shown on screen or within your slide show
Results can also be collected and distributed to all participants post-conference should you wish

Live Q&A

Typically, there will be time allocated for Q&A either directly after your session or in the form of a group panel (please check the agenda or enquire with your Event Manager for further details)
Questions will be submitted by the audience either by their smartphone or live in the room
A moderator or chairperson will be available to coordinate the Q&A session

Set-Up

Presentations will be pre-loaded to our AV desk at the back of the room and will be projected from there
At the podium, you will have access to a wireless clicker, with a laser, to control and advance your slides
There will be a comfort monitor displaying your slides, in front of you. Please note, this will NOT show notes
A static microphone on the podium is provided for your session. Clip on microphones are also available and can be arranged at the audio visual desk
There may also be a camera at the back of the room live-streaming the event if we also have attendees joining virtually